Please call or email for other dates during the year

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Nashville, TN

• 249 miles northwest of Atlanta, GA
• 279 miles south of Cincinnati, OH
• Music City, U.S.A

Campsite

• Trevecca Nazarene University
• Full dormitory facilities
• Three meals a day at the campus cafeteria
• Access to university gym, pool, and computer labs
• Official tours of campus given by admission counselors
• Campus located 5 minutes from downtown Nashville and Music Row

The following is only a sample list of available projects. However, there are countless other ways that one can serve in the inner-city of Nashville. Mission Encounter specializes in adapting work projects to fit the strengths and talents of each individual team.

Inner-city Ministry

• Serving meals to the homeless
• Sorting clothes at local shelters
• Preparing food boxes for needy families
• Painting and light maintenance at local missions
• Worship services for the homeless
• Landscaping
• Cleaning

Community/Church Service

• Vacation Bible School for neighborhood kids
• Cleaning and repairing local schools
• Sports Camps
• Painting neighborhood homes
• Community cleanup

The following is a general outline of the weekly schedule for Camp Nashville. Please note that specific times are subject to change.

Sunday:

Monday – Thursday:

Friday:

Saturday:

Mission Encounter offers you the opportunity to come to Nashville and visit the site after you have registered. These site visits will allow you to become acquainted with the camp site, walk through projects, and get to know Mission Encounter staff.

Site Inspections are available on the following dates:

• January
• April

• $200 non-refundable team fee due at time of registration. This can be submitted online or by check.
• $25 per person due within 21 days of registration. Check or money order only
• $100 per person due 90 days before arrival date
• $100 per person due 60 days from arrival date
• $100 per person due 30 days from arrival date

Accommodations:

Q: Where will we be staying?
A: Participants will be staying at Trevecca Nazarene University in campus dormitories. Each suite has 4 rooms (3 doubles and 1 single) along with 2 showers and bathroom facilities. Participants will have access to the campus gym, pool, and computer lab.

Q: Where do we eat?
A: Meals are provided through the university cafeteria which includes hot entrees, salad bar, pizza, sandwich bar, and desserts. The only two meals not provided at TNU will be free day lunch (on your own) and Friday night dinner (pizza party).   

Q: What kind of security measures are in place?
A: Dorm buildings are locked at 11:00. Security patrols the campus 24 hours a day.  

Q: What is the address and phone number of the camp site?
A: 333 Murfreesboro Road – Nashville, TN 37210 – (615) 248-1200

Projects:

Q: What is project money and how much do we need to provide?
A: Project money or project funds are the means in which teams obtain the materials necessary to completing a specific project. These funds are sent directly to M.E. before the team arrives at its camp site. These funds are then combined with the funds of other teams at that particular camp site. M.E. then uses these funds to purchase materials for all the teams present at the site. The amount of project funds needed varies depending on the specifics of the project. NOTE: M.E. understands that not all teams have the financial resources as others and would never disqualify a team from participating due to lack of project funds. However, the success of our events is based on our ability to provide the necessary materials to see each project to completion. Mission Encounter strongly encourages all teams to provide $500 – 1000 for every 10 people on the team. This amount will also depend on the nature of the designated projects.

Q: Will water be provided on the work site?
A: Yes. Water coolers and cups will be available at each site.  

Q: Can we do a VBS program?
A: Yes. However, it is imperative that you communicate to M.E. your desire to do a VBS program as soon as possible due to limited space and availability. Also, it is the participants’ responsibility to bring all necessary materials and curriculum for the program. Here is a link to several VBS programs that have been used in previous years.

Activities:

Q: What activities are available for our free day?
A: There are a wide variety of activities available in Nashville and the surrounding areas. Here is a sample list that we have compiled for you.

Q: Are free day activities included in our price?
A: No. All activities are done independent of your team cost for the trip.

Q: What meals are provided on free day?
A: Breakfast and dinner will be provided at the site as usual. Lunch is on your own.

Check-in/Check-out:

Q: Is check-in/check-out always on Sunday afternoon/Saturday morning? What if we want to check-in on an odd day?
A: Check-in is always on Sunday afternoon after 3:00 p.m. We are no longer accepting registrations for ‘odd day’ (any day other than the designated Sunday time) check-in dates. Please contact us if you have a schedule conflict that will not allow you to check-in on Sunday afternoon. Trips are always 6 nights starting on Sunday night.

Q: How early can we check-in on Sunday?
A: 3:00 p.m.

Transportation:

Q: We are flying in to the site. Is M.E. responsible for transporting us to/from the airport and to/from our work sites?
A: No. Each team is responsible to provide its own transportation to/from the airport, to/from work sites, and to/from free day activities. However, M.E. does offer an affordable transportation package which provides transportation to all of the above. Please call or email us if you are interested in this transportation package.

Shots/Vaccinations:
Q: Are shots and vaccinations required to attend?
A: Yes. Each participant is required to have updated Tetanus shots.

Cancellation Policy:

Q: Is there a cancellation policy?
A: Yes. Due to deposits and up-front costs, Mission Encounter adheres to the following cancellation policy.

Teams can add/drop participants from their roster up to 1 day before their arrival date. However, refunds of costs paid are contingent upon the following scale:

Cancel 30 days before arrival date – full refund
Cancel 29 -15 days before arrival date – refund 75% of cost paid
Cancel 14 – 1 day before arrival date - refund 50% of cost paid
No shows – no refund

Cancellations must be formally done through the online cancellation form. We will not honor any cancellations communicated through emails, letters, or phone messages.

When registering your team we recommend that you give the most conservative headcount possible. It is much easier for us to add participants to site rosters than it is to remove them. However, remember that space is limited at each of our sites and an accurate head count will ensure your first choice selection for dates.